Vacancy: Finance Manager

English PEN is seeking a Finance Manager to oversee the charity’s financial management

English PEN is the founding centre of an international writers’ association, working to promote the freedom to read and the freedom to write. It is based at the Free Word Centre, a hub for literature, literacy and freedom of speech organisations.  We are seeking an experienced Finance Manager to administer the financial operations of the charity, whose team and activities have expanded considerably over the past five years. It is a part-time position, 2.5 days a week.

Job summary

Responsibilities include:

  • Ensuring the sound financial management of English PEN
  • Working with the Director and staff in preparing business plans, annual budgets, financial reports and forecasts as required to meet the needs of the staff, Board and stakeholders (including funders)
  • Preparing invoices for customers/clients, processing supplier invoices, cash and banking transactions, including online banking, payroll and PAYE
  • Communicating as necessary with English PEN’s bankers, HMRC, Companies House, the Charity Commission and other relevant bodies
  • Maintaining Quickbooks Online accounting system, processing all financial information and preparing regular management accounts for the Board, staff and other stakeholders as required
  • Preparing annual accounts for filing at Companies House and the Charity Commission, organising the annual audit and liaising with auditors
  • Attending staff and Audit Committee meetings
  • Administering pensions scheme
  • Ensuring appropriate insurance is in place

Experience and skills

  • Fully qualified or part-qualified member of one of the major accountancy bodies
  • Relevant experience of the charitable sector and detailed knowledge of any Statement of Recommended Practice (“SORP”) issued by the Charity Commission
  • Experience of financial management at daily as well as company/strategic level and experience of managing numerous project budgets
  • Excellent communications skills, both in writing and verbally
  • Experience of using Quickbooks or similar accounting packages
  • Experience of administering Gift Aid claims
  • Ability to work as part of a team
  • Competence in Microsoft Office products (including Word and Excel)
  • Has open two-way discussions with others, shares information, actively responds to suggestions
  • Adopts responsibility for own work within the overall goals, shows flexibility and positive attitude
  • Takes timely decisions, seeks ideas from others regardless of hierarchy
  • Shows appreciation, loyalty, fairness and respect for all colleagues
  • Sets, implements, tracks and reports against appropriate performance and development objectives

An interest in freedom of expression and literature would be an advantage.

We offer:

  • Salary: £19,000-£22,000 pro rata (£38,000-£42,000 FTE)
  • 12.5 days annual leave pro rata, opportunity to join company pension plan after three months

How to apply

To apply, please send a CV and covering letter, detailing why you wish to be considered for this position, to

The deadline for application is 5pm 28 January.

Interview dates: First-round interviews will take place on 5 and 6 February and final interviews on 12 February.

Vacancy: Programmes Co-ordinator 

English PEN is now looking for a dynamic individual to join the team with an interest in arts outreach programmes, literary translation and the values of English PEN.

The Programmes Co-ordinator will work across English PEN’s literary outreach  programme, Readers and Writers, and the charity’s translation programme, Writers in Translation. Readers and Writers offers an outstanding programme of outreach workshops to key communities including refugees, prisoners, young people and older people with dementia. Writers in Translation is a grant-giving programme to publishers, to support the publication of literature in translation. It is at the centre of a thriving network of translators, publishers, editors and writers and is a key partner of the annual International Translation Day conference held at the British Library, and the Literary Translation Centre held each year at London Book Fair.

This is a great opportunity for the right person to make an impact at a key period of activity for English PEN.

Job summary

To support the work of Head of Programmes across the Readers & Writers and Writers in Translation programmes by (i) developing and supporting creative writing workshops and booking and co-ordinating writers and other freelancers to lead workshops and (ii) processing Writers in Translation grants.

To oversee and edit website content, ensuring consistent standard and style across the site and to managing the uploading of new content on a regular basis.


  • To support the Head of Programmes by helping to organise creative workshops within the Readers & Writers programme
  • To support the Writers in Translation Programme Manager with processing grant applications to PEN Translates and PEN Promotes
  • To oversee and edit website content, delivering new material on a regular basis, including sub-editing the weekly PEN Atlas dispatches
  • To manage Intern’s editorial contribution to website
  • To support the Head of Programmes by identifying new funding streams and contributing to written bids to trusts, foundations and other sources of funding
  • To respond to external queries about English PEN’s programmes
  • To take minutes at Writers in Translation committee meetings and to take responsibility for the timely circulation of papers and room bookings
  • To fully participate in the strategic development of English PEN programmes by contributing ideas for its expansion
  • To support Programmes staff at relevant roundtables and related programme events
  • To support the communication of the Programmes team’s output through social media and website

Experience and skills

The successful candidate may have experience in outreach work, publishing or literature development. He/she will:

  • Have excellent communications skills, both written and verbal
  • Be familiar with content management systems (WordPress)
  • Have an ability to work as part of a team and with a wide range of partners
  • Have an understanding of the issues affecting English PEN and its stakeholders in the literature and free speech sectors
  • Be flexible and extremely well organised
  • Be highly skilled in administration, including having a great attention to detail
  • Have an interest in literature and international literature.
  • Have a keen interest in English PEN’s wider work for literature and freedom of expression

To apply:

Please send a cover letter and your CV to (with ref: Programmes Co-ordinator in the subject line) by 5pm on Friday 6 February 2015.

We offer:

  • Salary: £22,000-£25,000
  • 25 days annual leave, opportunity to join company pension plan after three months

Interview dates:

First-round interviews will take place on 19 and 20 February and final interviews on 26 February.


If you would like to get involved with English PEN in other ways, please consider becoming a volunteer.